When starting a construction project, you may not know what to records or the important records to keep. Here are some of the important construction records that you should keep.
Contract agreements include all sets of the construction drawings permits from the local authorities and amendments. It’s important to maintain contract agreements because they ensure that each party plays its role. They also help when carrying out repair work or maintenance. Essentially, contract agreements provide guidelines for the activities to be carried out during the construction project.
Progress reports enhance tracking down of activities at the construction site. The major reason to prepare and keep progress reports is to enhance effective planning and scheduling. They also give you proper control of activities at the construction site. Progress reports should be maintained throughout the time of the construction project.
Construction Work Diary
Work diary indicates the contract agreement number, name of the completed work, contract amount, date when the work starts, completion date, and the extension time allowed. Work diary plays a crucial role when it comes to resolving disputes.
Approval of the Construction Work
Work approval records should consist of the index page featuring work items details as per the agreements in the contract. Other pages with progress details and approval of the work should also be included in these records. Construction work approval records helps in tracking progress of a construction project. They also help with preplanning of the remaining activities.
Construction Materials Records
The client should approve the construction materials to be used before a construction project starts. These materials should be tested and results recorded. The results recorded may include those of concrete cylinders, concrete cubes, and slump tests. These records act as the evidence that the building was constructed using the right materials.
Construction Changes or Deviation Records
A client may request changes or deviation from the initial plan. It’s important to have a record of such changes or deviation. The records can depict changes in form of specifications, drawings, or additional works. It should also state the specific amendments and orders deviation from the contract agreements as well as their financial effects. These should have a signatures or approval of the client.
These are the major construction records that you should keep. Nevertheless, the types of construction records that you keep should depend on the nature or type of your project.